97% of Amazon & Shopify sellers we audit are making the same 5 bookkeeping mistakes — costing thousands in unnecessary tax. Get our free checklist before you go.
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We automate e-commerce bookkeeping via API — Amazon settlements reconciled, bank expenses captured, deferred revenue handled correctly. ACCA-qualified. Clean books. From $60/mo.
Specific outcomes from real sellers — not vague testimonials.
Sales tax was being booked as revenue. FBA fees not separated. December sales taxed in wrong year. Fixed in 3 weeks via A2X + QBO rebuild.
Full catch-up delivered in 11 days. A2X + Xero automated going forward. GST correctly isolated. Monthly reports by the 5th every month.
VAT sorted, Etsy + Amazon UK reconciled via Link My Books, Making Tax Digital compliant. CPA now just files — doesn't clean up first.
Most Amazon and Shopify sellers are making 3–5 bookkeeping mistakes that cost thousands per year. This tool estimates what you could be overpaying.
Amazon or Shopify collects sales tax on your behalf — it was never your money. Recording it as revenue means paying income tax on it too.
Paid-for orders not yet delivered are a liability — not income. Especially critical at year-end with Amazon's 7-day DDR policy.
Every unclaimed FBA fulfillment fee, referral fee, storage charge, and software subscription is money left on the table.
Automated where possible. Human-reviewed always.
QBO/Xero + A2X + bank feed connected with e-commerce Chart of Accounts
Amazon/Shopify settlements auto-posted via SP-API — split into components
Bank feed + receipt OCR auto-codes every transaction daily
Every penny matched to bank deposits — deferred revenue handled correctly
P&L + Balance Sheet + COGS delivered by the 5th of each month
"I was recording my entire Amazon payout as income. eSellerLedger found I was overpaying tax by $11,400/year. Fixed in 3 weeks. Best business decision I've made."
"They set up A2X in a week. Now my Shopify books reconcile automatically every month — zero manual work. The monthly P&L is crystal clear."
"Amazon UK + Etsy — VAT was a nightmare. They handle everything. My accountant got clean books for the first time and cut her fees by £6,000."
30 minutes. We'll find every mistake and quote you exactly. Zero obligation.
Real data, real workflow, real numbers — how we take your Amazon Seller Central reports and turn them into clean, tax-ready books every month.
Amazon pays every 14 days (bi-weekly). What hits your bank is NOT your revenue — it is the net after dozens of deductions. Here is a real settlement breakdown:
Recording the $5,755.10 bank deposit as "Sales Revenue" means $2,694.90 of tax-deductible expenses disappear from your books permanently. Amazon fees never touch your bank account — they are deducted inside Amazon before the payout. The settlement report is your source of truth. The bank deposit is just the net result.
We track and reconcile every fee type below. Amazon held all US referral and FBA fees flat in 2025. In 2026, FBA fees increase by avg $0.08/unit (source: Amazon Selling Partners).
| Fee Type | Rate / Amount (2025) | Settlement Label | Bookkeeping Account |
|---|---|---|---|
| Referral Fee | 8%–15% of sale (up to 20% Jewellery) | FBA Commission / Selling Fee | Amazon Referral Fees (Expense) |
| FBA Fulfillment Fee | $3.22–$10.10+ per unit (size & weight) | FBA Transaction Fees | FBA Fulfillment Fees (Expense) |
| Monthly Storage Fee | $0.78/cu ft (Jan–Sep) $2.40/cu ft (Oct–Dec) | FBA Inventory Storage Fees | FBA Storage Fees (Expense) |
| Aged Inventory Surcharge | Applies after 181 days in FBA | FBA Aged Inventory Surcharge | FBA Storage Fees (Expense) |
| Professional Seller Plan | $39.99 / month flat | Subscription Fees | Amazon Platform Fees (Expense) |
| Amazon Advertising (PPC) | Varies — avg $100–$1,000+/mo | Other Transaction Fees | Amazon Advertising (Expense) |
| Inbound Placement Fee | $0.21–$0.55/unit (reduced in 2025) | Inbound Placement Service Fee | FBA Inbound Fees (Expense) |
| Refund Administration Fee | 20% of referral fee, max $5/item | Refund: Refund Commission | Amazon Fees (Expense) |
| Reimbursements (lost/damaged) | Variable — Amazon-determined value | Other — Reimbursement | Other Income (Income) |
| Sales Tax / Marketplace Facilitator | Amazon collects & remits — 46 US states | MarketplaceFacilitatorTax | Sales Tax Payable (Liability) — NOT revenue |
These are the exact accounts recommended by A2X (used by 12,000+ Amazon sellers) — what we configure in QuickBooks Online or Xero for every client from day one.
Never post Amazon settlements directly to your bank account in the books. Instead, post them to an Amazon Settlement Bank (Clearing Account). When Amazon makes the actual deposit to your real bank, that clears the balance to zero. This separation handles timing differences correctly — especially when a payout straddles two accounting periods, or when Amazon holds funds under the DDR policy. A2X handles this automatically.
Automated where possible. ACCA-qualified human review always.
We grant A2X read-only access to your Seller Central via the SP-API. A2X fetches settlement reports automatically every 14 days — you do nothing. For manual: Seller Central → Reports → Payments → Settlement → Export flat file. A2X then splits the lump sum into all its components and maps each to the correct account in QuickBooks or Xero.
A2X creates a journal entry for each settlement — recording revenue and expenses when earned, not when cash moves. All entries post to the Amazon Clearing Account first, not your real bank. If a settlement straddles two months, A2X uses the Carried-Forward Balance account to split it correctly by period — no manual work needed.
Example journal entry for the $5,755.10 settlement shown in Part 1:
| Account | Debit | Credit | What This Represents |
|---|---|---|---|
| Amazon Settlement Clearing (Current Asset) | $5,755.10 | — | Net payout from Amazon to bank |
| Amazon Referral Fees (Expense) | $1,267.50 | — | 15% commission on $8,450 sales |
| FBA Fulfillment Fees (Expense) | $920.00 | — | Pick, pack, ship per unit |
| FBA Storage Fees (Expense) | $87.40 | — | $0.78/cu ft warehouse storage |
| Amazon Advertising / PPC (Expense) | $412.00 | — | Sponsored Products spend |
| Sales Returns & Refunds (Contra-Revenue) | $265.00 | — | Customer refunds issued |
| Promotional Rebates (Contra-Revenue) | $145.00 | — | Discounts / promotions given |
| Amazon Reimbursements (Income) | — | $82.00 | Lost/damaged inventory recovery |
| Amazon Revenue — Gross Sales (Income) | — | $8,770.00 | Item sales + shipping credits |
Total Debits: $8,852.00 = Total Credits: $8,852.00 ✓ — Balanced. The clearing account clears to zero when the $5,755.10 hits your real bank.
When Amazon deposits funds to your bank, we match that deposit against the Clearing Account — bringing it to zero. We verify: do A2X entries match the settlement report? Does the settlement total match the bank deposit? Are reimbursements recorded? Were refunds handled correctly? Were any PPC charges duplicated? This reconciliation is done within 2–3 days of every settlement, not monthly.
COGS includes: product purchase cost + inbound shipping to Amazon FBA + customs and import duties + prep costs. It does NOT include FBA fulfillment fees, advertising, or storage — those are operating expenses. We use FIFO (First-In, First-Out) valuation — the most widely accepted method under US GAAP, IFRS, HMRC, ATO, and CRA rules. COGS formula: Opening Inventory + New Purchases − Closing Inventory. For growing sellers, we set up perpetual SKU-level tracking so you see margin per product in real time.
Sales tax collected by Amazon is mapped to a liability account — never to revenue. Here is the exact treatment for each country we serve:
Amazon's DDR (Delivery Date Reserve) policy holds settlement funds for ~7 days after delivery confirmation. Sales from late December may not be released until January — creating a year-end timing gap. Correct treatment: revenue is recognised on delivery date, not on Amazon's payout date. Payments received for undelivered orders sit in Deferred Revenue (Liability) until delivery is confirmed.
To check year-end exposure: Seller Central → Reports Repository → Transaction Report → filter "Order" type → compare Jan 1–8 of new year vs same period prior year. We do this every December as part of your annual close.
| Report | What It Shows | Delivered As |
|---|---|---|
| Profit & Loss | Revenue by channel, COGS, Gross Margin %, Operating Expenses, Net Profit | PDF + QBO/Xero |
| Balance Sheet | Inventory value, Amazon clearing balance, deferred revenue, tax liabilities | PDF + QBO/Xero |
| COGS Report | Cost of goods sold — by SKU or product category | Excel / PDF |
| Amazon Fee Summary | All referral fees, FBA fees, storage, advertising — by settlement period | Excel |
| Sales Tax Report | What Amazon collected vs. what you owe directly by jurisdiction | |
| Cash Flow Statement | Actual cash movement vs accrual income — where did the money actually go | PDF + QBO/Xero |
Amazon, Shopify, WooCommerce, Etsy, eBay, Walmart. Monthly, catch-up, or one-time. USA, UK, AU, CA.
QBO or Xero configured from scratch with an e-commerce Chart of Accounts, A2X integration, bank connections, and a setup walkthrough call.
Months or years behind? We go back, fix every transaction, correct the chart of accounts, and bring you fully current — delivered fast.
Automated import → reconciliation → P&L delivered by the 5th. Three tiers: Starter, Growth, Scale — choose based on your order volume.
Install, configure, and map A2X or Link My Books for any sales channel. Correct account and tax mapping, tested and verified.
US nexus analysis, UK VAT + Making Tax Digital, Australian BAS/GST, Canadian HST. We track, report, and advise across all 4 countries.
Year-end package: reconciled books, P&L, Balance Sheet, COGS breakdown, deferred revenue schedule, and sales tax reports — ready to file.
No hidden fees. No surprise invoices. Cancel anytime.
Same ACCA-certified quality as US and UK accounting firms — at a fraction of the cost.
| Provider | Monthly Price | ACCA / CPA Qualified | Amazon Settlement Reconciliation | Deferred Revenue (DDR) |
|---|---|---|---|---|
| ⭐ GDP Consultants (us) | $60–$149/mo | ✓ Yes (ACCA) | ✓ Via A2X | ✓ Handled correctly |
| US Ecom Bookkeeper (typical) | $300–$600/mo | Varies | ✓ Via A2X | ✓ Usually |
| Bench.co (automated only) | $249–$499/mo | Not always | ✗ Basic only | ✗ Not specialist |
| Freelancer (unqualified) | $50–$200/mo | ✗ Usually not | ✗ Often wrong | ✗ Rarely handled |
We need read-only API access to Amazon Seller Central. This lets A2X automatically fetch settlement reports. We cannot make changes to your listings or account settings. We'll walk you through granting access safely — it takes about 5 minutes.
We use QuickBooks Online (preferred in USA/Canada) and Xero (preferred in UK/Australia). If you already have an account, we'll work within it. If you're starting fresh, we'll recommend the best fit for your location and volume.
Yes — multi-marketplace is one of our specialities. We handle Amazon USA, UK, Canada, and Australia simultaneously with multi-currency, correct tax treatment per jurisdiction (US sales tax, UK VAT, AU GST, CA HST), and a unified P&L by marketplace.
Deferred revenue is money received for orders not yet delivered. It's a liability — not income — until delivery. This matters especially for Amazon sellers due to the DDR policy (Amazon holds payment for ~7 days post-delivery), and is critical at year-end when December sales may not release until January.
Typically 5–10 business days from when you provide access credentials — including QBO/Xero setup, A2X configuration, bank feed connection, and a walkthrough call. For catch-up bookkeeping, we'll provide a timeline based on how far back your books need to go.
Absolutely. We prepare a comprehensive year-end handoff package for your CPA: reconciled books, P&L, Balance Sheet, COGS breakdown, deferred revenue schedule, and sales tax reports. Many clients report their CPA bills drop significantly once their books are clean and organised.
Real guides, real numbers, real tax-saving strategies — written by GDP Consultants ACCA-qualified bookkeepers who work with Amazon, Shopify and WooCommerce sellers every day.
Amazon's bi-weekly settlement reports contain dozens of transaction types bundled into a single bank deposit. Recording that deposit as "income" is the most expensive bookkeeping mistake Amazon sellers make. This guide shows you exactly how to break it down — line by line — with real numbers, correct journal entries, and the A2X workflow used by 12,000+ sellers.
Amazon handles sales tax in 46 US states — but sellers still make costly mistakes. Complete breakdown of Marketplace Facilitator rules, VAT, GST, and HST.
Your profit margin is meaningless if COGS is wrong. This guide covers FIFO inventory valuation, landed cost calculation, and SKU-level margin tracking.
Shopify payouts combine sales, refunds, fees, and disputes into one deposit. Step-by-step guide to automated reconciliation using A2X and QuickBooks Online.
Amazon's October 2024 DDR change means late-December sales appear in January's books. Here's the correct accounting treatment and the year-end procedure to prevent tax overpayment.
Everything UK-based Amazon and Etsy sellers need: VAT registration thresholds, MTD compliance, quarterly returns, and how to connect Xero to Amazon via A2X.
Australia's 10% GST and Canada's HST/GST/QST explained for Amazon and Shopify sellers. BAS lodgement, ATO requirements, CRA filing deadlines, and Xero setup.
WooCommerce doesn't have a native payout system — revenue flows through Stripe, PayPal or Square. Complete guide to reconciling all three via API and bank feed.
The exact checklist our ACCA-qualified bookkeepers use when auditing new client books. Identify errors in under 15 minutes.
The correct QBO chart of accounts for Amazon sellers — including the Amazon Clearing Account, Carried-Forward Balance, and every fee category you need to track.
eSellerLedger is an Amazon FBA bookkeeping service run by GDP Consultants Chartered Accountant, an ACCA-qualified accounting firm. We specialise exclusively in e-commerce bookkeeping for Amazon FBA sellers, Shopify store owners, WooCommerce merchants, Etsy sellers and eBay businesses across the United States, United Kingdom, Australia and Canada. Our pricing starts from $60 per month USD — significantly more affordable than US-based firms — because we are a remote-first Sri Lanka-based practice with significantly lower operating costs, not lower quality. Every account is reviewed by an ACCA-qualified accountant. We are QuickBooks ProAdvisor certified and A2X partner certified.
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30-minute call. We'll review your current setup, identify every mistake, and tell you exactly what we'd do — and what it would cost. Zero obligation.
Our guarantee: If we can't find at least one significant bookkeeping error in your current setup during the free audit call, we'll send you a $50 Amazon gift card. That's how confident we are.
🔒 Your information is 100% confidential. Never shared or sold.