How does sales tax nexus affect my Amazon FBA bookkeeping?

Amazon collects and remits sales tax on your behalf as a Marketplace Facilitator in all US states. This money should never appear as your revenue. We ensure it posts correctly to a Sales Tax Liability account, keeping your P&L and tax returns IRS-compliant.

What is a 1099-K and how does it affect my tax filing?

Amazon issues a 1099-K reporting your gross sales. This figure includes marketplace-facilitated sales tax, FBA fees, and refunds — it is NOT your taxable income. We reconcile your 1099-K to your actual net income so you never overpay tax.

Do you support QuickBooks Online for Amazon FBA?

Yes. We are QuickBooks ProAdvisors and set up your QBO account with the correct e-commerce chart of accounts, A2X integration, and clearing accounts at no cost.

Amazon FBA Bookkeeper USA | QuickBooks · Sales Tax · IRS Compliance

US Tax Compliance

The Top US E-Commerce Bookkeeping Mistakes

97% of US Amazon and Shopify sellers we audit are making at least one of these costly errors.

⚠️ 1099-K Warning: Amazon's 1099-K shows your gross sales — but that includes marketplace-facilitated sales tax, FBA fees, and refunds. Recording this as income means overpaying tax on money that was never yours.

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Sales Tax Booked as Revenue

Amazon collects and remits sales tax as a Marketplace Facilitator. It must post to a Sales Tax Liability account — never income. Most DIY setups get this wrong.

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1099-K vs Actual Income

The 1099-K Amazon issues is your gross, not net. FBA fees, storage, advertising, and refunds must be deducted. We reconcile this so the IRS number matches your books.

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Multi-State Nexus Confusion

FBA inventory in multiple states can create nexus obligations. We track which states you've crossed thresholds in and flag when registration is required.

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Deferred Revenue (DDR) at Year-End

Amazon's Disbursement Delay Rule holds funds after year-end. December sales settled in January need accrual adjustments — missed by most bookkeepers.

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COGS Not Tracked by SKU

Without SKU-level COGS using FIFO (IRS-accepted), you can't see true margins per product or substantiate your cost of goods on a tax return.

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Unclaimed FBA Deductions

Referral fees, storage, software subscriptions, return processing — all deductible. We capture every line from your settlement reports so nothing is left on the table.

Our US Service

What We Do for US Sellers

Full-service bookkeeping built for IRS compliance, whether you choose manual or automated.

👤 Manual Bookkeeping (from $29/mo)

ACCA-qualified bookkeeper personally assigned
Amazon settlement report manual reconciliation
Sales tax correctly posted (NOT as income)
1099-K reconciled to your actual net income
QBO or Xero setup + managed for you (FREE)
Monthly P&L + Balance Sheet by the 5th
Multi-state nexus tracking & advisory
COGS tracked by SKU (FIFO — IRS compliant)
Year-end CPA handoff package

⚡ Automated Bookkeeping (from $39/mo)

A2X connected to Amazon SP-API — auto-imports every 14 days
QuickBooks Online fully automated + managed
Sales tax auto-mapped to liability accounts
Real-time P&L dashboard — always live
Shopify / eBay / Etsy multi-channel sync
Bank feed + receipt OCR (Hubdoc/Dext)
Deferred revenue automatically handled at year-end
Monthly human review — nothing goes unnoticed
Year-end CPA handoff package

✓ Account setup, QBO configuration, and A2X integration are always FREE for US clients.

US Client Results

Real Results for US Sellers

★★★★★

"I was recording my entire Amazon payout as income — including sales tax. eSellerLedger found I was overpaying tax by $11,400/year. Fixed in 3 weeks with a QBO cleanup."

James M.

Amazon FBA · USA · $1.8M/yr · Manual Workflow

★★★★★

"They set up A2X and QuickBooks in under a week. My Amazon and Shopify books now reconcile automatically — I haven't touched a spreadsheet since."

Mike T.

Amazon + Shopify · USA · $420K/yr · Automated Workflow

★★★★★

"Tax season used to take weeks. Now my CPA gets a clean handoff package in January. The year-end package alone is worth the monthly fee."

Laura K.

Etsy + Amazon · USA · Multi-channel · Manual Workflow

US Pricing

Simple, Transparent Pricing for US Sellers

All prices in USD. Account setup, QBO configuration, and A2X integration always FREE.

👤 Manual Starter

^$29/mo

1 channel · up to 200 orders/mo

ACCA-qualified bookkeeper assigned
Amazon settlement reconciliation
Sales tax correctly posted (QBO)
Monthly P&L by the 5th
Account setup FREE

Get Started — $29/mo

⚡ Most Popular

⚡ Auto Growth

^$59/mo

Up to 3 channels · unlimited orders

A2X + Link My Books managed for you
QBO automated — real-time dashboard
Sales tax auto-mapped to liability
Multi-channel: Amazon + Shopify + eBay
Monthly human review + call
Setup + A2X integration FREE

Start Free Consultation

👤 Manual Scale

^$99/mo

Unlimited channels · 1,000+ orders

Full accrual bookkeeping
VAT/GST/HST filing included
Year-end CPA handoff package
Dedicated WhatsApp + email
Monthly Loom P&L walkthrough

Get Started — $99/mo

See all plans including Automated →

US FAQs

Frequently Asked Questions — US Sellers

How does Amazon's Marketplace Facilitator rule affect my bookkeeping? +

Amazon collects and remits sales tax on your behalf in all US states. This means the sales tax in your settlement report is NOT your money — it must be posted to a Sales Tax Liability account, never revenue. Recording it as income is the #1 overpayment mistake we see.

What is a 1099-K and why doesn't it match my actual income? +

Amazon's 1099-K reports your gross transaction volume — including marketplace-facilitated sales tax, FBA fees, advertising, and refunds. It is NOT your taxable income. We reconcile your 1099-K to your actual net receipts so your tax return is accurate and defensible to the IRS.

Do I need a US-based bookkeeper? +

No. We are ACCA-qualified and work with US tax professionals and CPAs daily. We handle the bookkeeping and reconciliation; your CPA handles the tax return. We provide a year-end handoff package that any US CPA can work from immediately.

Which software do you use for US sellers? +

QuickBooks Online is our primary platform for US clients — preferred by most US CPAs. We are certified QuickBooks ProAdvisors. We also support Xero. A2X is our automation layer for Amazon and Shopify integrations, and we set up and manage it for free.

What if my books are months or years behind? +

Catch-up bookkeeping is available. We go back through your settlement reports, bank statements, and transaction history, correct every account, and bring you fully current — then set you up on an ongoing plan. Catch-up is priced at $29/month of backlog.

IRS-Compliant Bookkeeping for US E-Commerce Sellers

The Top US E-Commerce Bookkeeping Mistakes

Sales Tax Booked as Revenue

1099-K vs Actual Income

Multi-State Nexus Confusion

Deferred Revenue (DDR) at Year-End

COGS Not Tracked by SKU

Unclaimed FBA Deductions

What We Do for US Sellers

👤 Manual Bookkeeping (from $29/mo)

⚡ Automated Bookkeeping (from $39/mo)

Real Results for US Sellers

Simple, Transparent Pricing for US Sellers

Frequently Asked Questions — US Sellers

Ready to Fix Your US Amazon Books?